Scholarships & Study Abroad Initiatives Counselor


Scholarships/Study Abroad Initiatives Counselor – Office of Financial Aid
Philander Smith College is a private, historically Black, four-year liberal arts institution nestled near the progressive epicenter of downtown Little Rock which encompasses the thriving cultural and business River Market District and the William J. Clinton Presidential Center. Affiliated with the General Board of Higher Education and Ministry of the United Methodist Church, the college holds the distinction as the only United Negro College Fund (UNCF) member institution in the state of Arkansas. Philander Smith College is accredited by the North Central Association of Colleges and Schools, National Council for the Accreditation of Teacher Education, Association for Collegiate and Business Schools and Programs, and the Council on Social Work Education and currently offers four degrees: Bachelor of Arts, Bachelor of Science, Bachelor of Business Administration, and Bachelor of Social Work.

The Counselor is responsible for the coordination and successful operation of the Scholarship and Study Abroad Initiatives units under the Enrollment Management Office. This includes, but is not limited to, the development of exchange agreements and study abroad programs, implementation and evaluation, budget development, scholarship advisement, recruitment, study abroad orientation programming, scholarship searches and application completion, crisis management and supervision of student assistants.

Essential Duties and Responsibilities:
• Coordinate all aspects of the college’s institutional and state scholarship programs.
• Seek student scholarship opportunities to help defray educational costs
• Maintain a functional scholarship database and serve as the primary responsible party to assist students in completing scholarship applications.
• Liaison with overseas sites participating in the negotiation and implementation of agreements, as well as in the development of new overseas programs.
• Interact with diverse clientele (e.g., students, faculty, parents, staff, administrators, independent agencies, domestic and overseas institutions, and counterparts abroad).
• Recruit and advise students on study abroad opportunities and the processes involved to study abroad.
• Recruit and advise students on scholarship opportunities and the processes involved in effective scholarship searches.
• Assist students with the administrative processes for scholarship and study abroad opportunities.
• Provide information about financial aid options and admissions process.
• Conduct scholarship and study abroad informational sessions including orientation and re-entry sessions.
• Work with faculty and staff to promote study abroad programs.
• Serve as liaison with units/faculty that has students going on study abroad programs.
• Process returning students grade reports in cooperation with Philander Smith College’s Registrar’s Office.
• Continually update the information on the scholarship and study abroad webpage and prepare promotional materials adequately and appropriately for both.
• Share functional supervision of part-time work-study students.
• Support all aspects of the internal and external scholarship program as well as the study abroad program and international awareness.
• Assist in the admission and registration of incoming international exchange students.
• Process all financial transactions and travel arrangements necessary for the successful implementation of study abroad programs.
• Develop, manage, and maintain scholarship policies, procedures, and operations to ensure appropriate disbursement and fiscal accountability.
• Promote the scholarship program in order to increase the number of scholarships and scholarship applications. Develop marketing literature to promote awareness of scholarship opportunities for students, and scholarships for specific majors.
• Implement policies and procedures while continuing to improve delivery systems, maximize office efficiency, and improve overall scholarship unit effectiveness.
• Plan, evaluate, and set yearly goals for the scholarship area.
• Collaborate with faculty and staff in order to promote scholarships. Collaborate with IT staff to automate the scholarship application process.
• Participate actively in enrollment management and student retention activities.
• Develop and maintain strong community relations with donors and potential donors and students.
• Provide projections, allocations, and comprehensive reports as needed.
• Other duties as assigned.

Knowledge, Skills and Abilities:
• Ability to maintain a high level of composure during emergencies or other stressful situations.
• Ability to be available to respond quickly to various travel-related emergencies from a misplaced passport to a serious accident or illness.
• Ability to manage details accurately.
• Ability to work effectively and with sensitivity as a team with faculty, staff and students from diverse cultural and educational backgrounds.
• Ability to make professional and effective presentations for large and small groups.
• Ability to plan and coordinate activities/events for large and small groups.
• Ability to plan and coordinate activities/events for multiple programs at the same time.
• Possess cultural sensitivity, and the ability to work and correspond with people from a variety of different cultural backgrounds and languages.
• Have experience in marketing within a college or university setting.
• Have excellent computer skills including Adobe design suite and MS Office suite.
• Possess excellent communications and organizational skills as well as excellent analytical and problem solving skills.

Required Qualifications:
• Bachelor’s degree and two years of related work experience in Higher Education.
• Able to travel and work some weekends and holidays.
• Understanding of student financial aid programs and general knowledge of undergraduate education requirements.
• Able to be culturally sensitive, flexible, detail-oriented, independent, innovative and reliable.
• Strong written and spoken communication skills in English.

Desired Qualifications:
• Experience studying/living abroad or participation in study abroad as an undergraduate for at least one semester.
• Experience with web design, Photoshop, Pagemaker or In Design, Word, and Excel
• Multi-media applications including streaming audio/video, editing video/photos.
• Regulations and technology related to website accessibility, especially in alternative browsers.
• Developing, maintaining, troubleshooting and repairing websites and web pages including hardware, operating systems and software.
• Developing and providing effective training and assistance to web content managers.
• Proficient in the effective use of new media and social networking tools and methods.
• Must be a collaborative partner who places a high priority on internal and external customer service.

How to Apply

Please send a cover letter, resume, a list of three professional references, & salary history to (no phone calls please):

Philander Smith College
Attn: Office of Human Resources
900 W. Daisy Bates Drive
Little Rock, AR 72202

Applications packets can be emailed to Position will remain open until filled.

Philander Smith College is an equal opportunity employer and does not discriminate against applicants or employees based on age, race, sex, national origin, ethnicity, veteran status, or religion. Philander Smith College is a smoke-free and drug-free work environment. Philander Smith College participates in E-Verify.

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