Director of Facilities Management and Global Properties (2014033)
- Company: Heifer International
- Updated: 4/10/2014
This position will be open until March 3, 2014 or when 200 applications have been received, whichever comes first.
Lead and direct the operations of the Facilities Department. Direct the strategy development and implementation for the department, which includes management of four direct reports.
Lead facility-planning functions including all construction activity.
Manage all assets domestically and internationally through the purchasing-through-disposal process.
Develop and manage Facilities budget by tracking maintenance and building expenses.
Manage and coordinate maintenance activity and preventative maintenance programs to ensure longevity of all equipment.
Manage the selection and performance of all external vendors associated with Facilities Management, including mail services, lawn services, janitorial services, waste management, security and fire/safety monitoring.
Implement procedures to ensure cost controls with all external vendors.
Lead and direct the purchasing of all Facilities-related items for all sites, both domestically and international.
Organize and lead real estate property matters within the Heifer International Center campus and internationally including space analysis, property surveys, valuation and deed management.
Lead the negotiation and support of Heifer leased property globally.
Ensure responsibility for all energy and environmental management of the Little Rock Campus, as well as implementing the same practices to all Heifer-owned property globally.
Draft and review Requests for Proposals, Requests for Information, and Requests for Quotations for all service providers for the Little Rock Campus.
Lead implementation of all emergency procedures, including, but not limited to fire drills, tornado drills, evaluation plans, bomb threats and inclement weather policies/procedures.
Monitor, educate and enforce “open office etiquette” policy that would address cleanliness in workspace, speaker phones, cell phone ringer policy, white noise/sound masking and conference room usage procedures.
Ensure responsibility for maintaining the highest level of efficiencies as related to Leadership in Energy and Environmental Design (LEED) and Energy Star certifications.
Direct all LEED management activities concerning the maintenance of a LEED Gold rating for the Heifer International Little Rock campus.
Manage all real estate transactions from lease negotiations or land disposals; this would include the leasing of available space in the Little Rock campus to local non-profits.
Ensure overall security utilizing digital (badge system) and physical guards.
Prepare appropriate reports and special projects as requested for the Executive Vice President and Chief Financial Officer.
Serve as liaison with all architects, engineers, and consultants in all building projects both domestically and internationally.
Maintain Facilities Management database (Maintenance Connection) for all assets both domestically and internationally.
Manage and maintain all archives, storage of financial records, donor records organization-wide.
May perform other job-related responsibilities as assigned.
Bachelor’s degree plus 10 years’ job-related experience.
Most Critical Proficiencies:
Knowledge of organizational principles associated with complex coordination, consultation, and operational relationships, particularly management, administrative, purchasing, inventory/property, and safety/security control relationships.
Knowledge of office management, and problem-solving management techniques.
Knowledge of local, state and federal policies related to building safety and environmental impact.
Skilled with word processing, spreadsheet and database software (Microsoft Office Suite preferred).
Strong general management, strategic planning, organizational, and administrative skills.
Ability to manage personnel resources.
Knowledge of budget preparation and monitoring.
Strong communication skills, both oral and written.
Essential Job Functions and Physical Demands:
Willingness and ability to work outside of normal U.S. business hours and be on call 24 hours per day.
Ability to complete projects while maintaining daily operations.
Ability to produce and present documents and reports in a well-designed and attractive format with impeccable attention to detail.
Must be comfortable in a rapidly changing environment. Must be flexible and able to improvise to handle a variety of situations.
Constant face-to-face, telephone and electronic communication with colleagues, vendors and the general public.
May require constant moving, as well as lifting and carry up to 50 pounds (23 kilograms) floor to waist.
Ability to assign and review the work of direct reports.
Ability to communicate with a wide variety and level of positions and personnel.
Ability to work with sensitive information and to maintain confidentiality.
Ability to maintain the Little Rock campus as an environmentally sound and attractive tourist location.
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