Buyer

Description:

Interested individuals must come to the Human Resources Office to complete an application for the position between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday or online at the Pulaski County website at pulaskicounty.net. The Human Resources Office is located in Suite 100 of the Pulaski County Administration Bldg, 201 S. Broadway, LR 72201.

POSITION: BUYER
STARTING SALARY: $28,064
DEPARTMENT: COMPTROLLER (4100)

PRIMARY RESPONSIBLE/FUNCTION: Responsible for receipt and evaluation of purchase requests, preparation of formal bid requests, and ensuring the purchase of quality goods and supplies at the lowest available price; prepares and maintains an accurate accounting of Pulaski County's fixed asset inventory.
EXAMPLES OF WORK:
- Reviews purchase requests for compliance with purchasing laws and policies; determines appropriate procedure based on estimated cost of purchase; ensures Quorum Court approval for specific capital outlay items.
- Compiles formal bid packages including the writing of bid specifications, selection of bidder list, and preparation of special instructions necessary to meet legal requirements.
- Researches products to determine appropriate specifications when needed and available vendors for desired products.
- Contacts vendors to obtain informal telephone or written quotes for purchases when appropriate.
- Writes and places legal advertisements.
- Opens and records bids presented at formal bid openings; forwards copies to the appropriate department.
- Ensures bonding and liability insurance is provided by vendor within construction bids.
- Evaluates bids for compliance with regulations and specifications; ensures vendors are current in payment of all applicable taxes; reviews vendors selection submitted by department for effective selection.
- Obtains selection factor ratings from departments.
- Maintains log of all actions taken during bid process including vendors contacted, method of contact, and all other related actions.
- Prepares contracts for purchases and services ensuring compliance with County Purchasing Policy and applicable State and Federal law; obtains all necessary signatures.
- Places orders for materials once purchase award has been made; processes change orders for construction project purchasing.
- Monitors contracts for upcoming expirations; notifies departments on a timely basis when contracts must be re-bid; negotiates renewals as needed.
- Organizes and maintains annual contract files, closed bid packages, product information library, and other related information.
- Prepares and maintains the fixed asset inventory records for all departments; assign inventory control numbers to appropriate County capital equipment inventory; enters equipment information into the fixed asset tracking system database; maintains and updates the system information as required.
- Coordinates storage and sale of surplus equipment and supplies by on-line or local auction.
- Prepares and distributes the annual inventory listing for verification by Elector Officials and Department Directors; adjusts the equipment database after the verification is reconciled.
- Compiles reports of fixed assets for Legislative Auditors and the Assistant Comptroller.
- Implements changes and updates to inventory recordkeeping system as needed.
- Identifies appropriate depreciation schedule for all fixed assets; enters descriptions, values, funding, and schedules into fixed asset inventory system.
- Performs other related duties as required.
WORKING CONDITIONS:
Duties are performed primarily in a smoking restricted office environment. Occasional travel to other County departments is required for capital equipment tagging and bid openings.
MINIMUM QUALIFICATIONS:
Completion of college level or business school coursework in Purchasing, Marketing, Business Administration, or a related field;
Considerable work experience with purchasing or a related area; or any equivalent combination of experience and training which provides the required skills, knowledge and abilities.
PREFER: Certification as a Professional Public Buyer by the National Institute of Government Purchasing within one year of employment.
ADDITIONAL REQUIREMENTS:
Satisfactory completion of a criminal background examination.

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