Finance Assistant


The Finance Assistant is a part time hourly position estimated to be approximately 20 hours per week and reports directly to the Director of Finance and Operations, with additional collaboration and oversight from the Executive Director. The ideal candidate will be detail-oriented with demonstrated knowledge of bookkeeping, finance, and basic accounting practices, and will have excellent organizational skills. The Finance Assistant should be able to communicate in a clear and professional manner with vendors, customers, donors, and leadership in person, by phone, and in writing. The Finance Assistant will be handling sensitive data on a daily basis and must be able to maintain confidentiality at all times.

Maintain a ledger of checks and invoices coming into the office on a daily basis.
Enter accounts payable and print checks.
Assist with invoicing.
Enter cash receipts and prepare deposits for bank.
Reconcile monthly bank statements, credit card statements, and consignment ledgers.
Enter monthly Palm Coast Data journal entries and reconcile accounts.
Assist with month-end and year-end closing activities, and audit prep as needed.
Receive and process payment information by phone.
Review data entered into QuickBooks for accuracy, and ensure supporting documentation has been received and attached (contracts, w9s, Insert Orders, etc.).
Filing, file maintenance, and document archiving in accordance with IRS standards and Oxford American policy.
Assist with cash management process for concerts, shows, and events.
Other office and administrative duties as assigned.

Experience with Excel, Word, and QuickBooks is a requirement.
Knowledge of Neon or another CRM or database software is helpful.

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