Financial Aid/Scholarship and Study Abroad Initatives Counselor

Company: Philander Smith College

Updated: 4/8/2014


Financial Aid/Scholarship and Study Abroad Initiatives Counselor – Office of Financial Aid Philander Smith College ________________________________________ Philander Smith College is currently accepting applications for the position of Financial Aid/Scholarship and Study Abroad Initiatives Counselor – Office of Financial Aid. Position Summary: The Counselor will be responsible for the coordination and successful operation of the Scholarship and Study Abroad units, as well as some areas of the Financial Aid Office. This position will report to the Director of Financial Aid and be housed under the Division of Enrollment Management. This position requires someone who is customer service oriented, culturally sensitive, flexible, detail-oriented, independent, innovative and reliable. Travel and working some weekends and holidays is required. Position includes, but is not limited to the following: • Assisting the Financial Aid Staff with Financial Aid verification • Processing work-study • Answering phones • International Student relations • Development of exchange agreements and study abroad programs • Implementation and evaluation • Budget development • Scholarship advisement • Recruitment • Study abroad orientation programming • Scholarship searches and application completion • Crisis management • Supervision of student assistants Essential Duties and Responsibilities: • Coordinate all aspects of the college’s institutional and state scholarship programs • Seeks student scholarship opportunities to help defray educational costs • Maintain a functional scholarship database and serves as the primary responsible party to assist students in completing scholarship applications Financial Aid/Scholarship and Study Abroad Initiatives Counselor – Office of Financial Aid Philander Smith College ________________________________________ Essential Duties and Responsibilities (continued): • Liaison with overseas sites participating in the negotiation and implementation of agreements, as well as in the development of new overseas programs • Interact with diverse clientele (e.g., students, faculty, parents, staff, administrators, independent agencies, domestic and overseas institutions, and counterparts abroad) • Recruit and advise students on study abroad opportunities and the processes involved to study abroad • Recruit and advise students on scholarship opportunities and the processes involved in effective scholarship searches • Assist students with the administrative processes for scholarship and study abroad opportunities. • Provide information about financial aid options and admissions process • Conduct scholarship and study abroad informational sessions including orientation and re-entry sessions • Work with faculty and staff to promote study abroad programs • Serve as liaison with units/faculty that has students going on study abroad programs • Process returning students grade reports in cooperation with Philander Smith College’s Registrar’s Office • Prepare promotional materials adequately and appropriately for both • Share functional supervision of part-time work-study students • Support all aspects of the internal and external scholarship program as well as the study abroad program and international awareness • Assist in the admission and registration of incoming international students • Process all financial transactions and travel arrangements necessary for the successful implementation of study abroad programs • Develop, manage, and maintain scholarship policies, procedures, and operations to ensure appropriate disbursement and fiscal accountability • Promote the scholarship program in order to increase the number of scholarships and scholarship applications. Develop marketing literature to promote awareness of scholarship opportunities for students, and scholarships for specific majors • Process consortium and contractual agreements • Implement policies and procedures while continuing to improve delivery systems, maximize office efficiency and improve overall scholarship unit effectiveness Financial Aid/Scholarship and Study Abroad Initiatives Counselor – Office of Financial Aid Philander Smith College ________________________________________ Essential Duties and Responsibilities (continued): • Plan, evaluate, and set yearly goals for the scholarship area • Collaborate with faculty and staff in order to promote scholarships, as well as collaborate with IT staff to automate the scholarship application process • Participate actively in enrollment management and student retention activities • Develop and maintain strong community relations with donors and potential donors and students • Provide projections, allocations and comprehensive reports as needed • Assist with all financial aid processes • Assist in Admissions and Registration of International students • Other duties as assigned Knowledge, Skills and Abilities: • Ability to maintain a high level of composure during emergencies or other stressful situations • Ability to be available to respond quickly to various travel-related emergencies from a misplaced passport to a serious accident or illness • Ability to manage details accurately • Ability to work effectively and with sensitivity as a team with faculty, staff and students from diverse cultural and educational backgrounds • Ability to make professional and effective large and small group presentations • Ability to plan and coordinate activities/events for large and small groups • Ability to plan and coordinate activities/events for multiple programs at the same time • Possess cultural sensitivity, and the ability to work and correspond with people from a variety of different cultural backgrounds and languages • Have experience in marketing within a college or university setting • Have excellent computer skills including Adobe design suite, MS Office suite • Possess excellent communications and organizational skills as well as excellent analytical and problem solving skills Financial Aid/Scholarship and Study Abroad Initiatives Counselor – Office of Financial Aid Philander Smith College ________________________________________ Required Education and/or Experience: • Bachelor’s degree • Two years of related work experience in Higher Education • Able to travel and work some weekends and holidays • Understanding of student financial aid programs and general knowledge of undergraduate education requirements • Strong written and spoken communication skills in English Preferred Education and/or Experience: • Experience studying/living abroad or participation in study abroad as an undergraduate for at least one semester • Experience with web design, Photoshop, Pagemaker or In Design, Word and Excel How to Apply: Review of applications will begin immediately and the position will remain open until filled. Interested applicants should submit a letter of application, resume, copies of transcripts and three letters of professional recommendations to: Email subject line should include the full name of the position for which you are applying and documents should be in Word format. You may also mail your information to: Philander Smith College Attn: Office of Human Resources 900 Daisy Bates Drive Little Rock, AR 72202 Philander Smith College is an equal opportunity employer and does not discriminate against applicants or employees based on age, race, sex, national origin, ethnicity, veteran status or religion. Philander Smith College is a smoke-free and drug-free work environment. Philander Smith College participates in E-Verify.