Receptionist

Company: Barber Law Firm PLLC

Updated: 2/8/2018

Description:

Greet clients and others who come to the office. Answer all incoming phone calls to the office, and direct via switchboard. Check all employees in and out of office as they arrive and leave. Send daily notifications office-wide via email using Outlook. Retrieve and deliver all incoming/outgoing faxes for the office. Enter billed time into TimeSlips software. Create and update Excel worksheets for postage receipts and inventory. Manage reservation of conference rooms for meetings, etc. Manage use of conference calling accounts, and collect data that's needed for billing conference calls. Handle other small or large requests made by attorneys, secretaries, paralegals, or billing department. This is not an exhaustive list of all job functions, duties and skills. Other job duties may be added or changed at any time by management. Knowledge, Skills & Abilities: Ability to interact and communicate effectively (written and verbal). Strong organizational skills and attention to detail. Strong proficiency with Microsoft Word, Outlook and Excel. Ability to remain calm under pressure and to multi-task. Maintain good punctuality and attendance. Ability to take direction. Professional appearance. Excellent time management skills.