Administrative Specialist II Admissions


The Administrative Specialist II works under the direct supervision of the Director of Admissions and is primarily responsible for maintaining paper and electronic applicant files; transforming the applicant files to an electronic processing system and purging old files; researching and preparing special reports pertaining to the pool of applicants; will be responsible for providing office support duties; preparing admissions-related documents for intradepartmental and external routing (entities including academic colleges, academic department, administrative departments, and external entities to the university). In addition to the technical responsibilities, other responsibilities will include: develop, maintain and utilize accurate digital records in the form of databases, spreadsheets or key technical files; coordinate materials or special projects for assigned staff or individuals which may include preparing material/reports, distributing, and editing, formatting and proofreading materials. The individual will work with Technical Services to resolve problems related to Ellucian as they relate to the Admissions Module and the Communications workflow, as well as other technology driven projects either needed by Admissions staff to accomplish a task or requested by the administration. Troubleshoot discrepancies which may involve research and data collection; communicate with Technical Service representatives when there is a problem with the communications workflow, office equipment and network challenges. Coordinate training seminars. Perform some of the duties of an Administrative Specialist III, assist with training of temporary staff during peak seasons. The Administrative Specialist II will scan all admissions documents and conduct review of computerized imaging indexes of documents to ensure accuracy and conformance to accepted standards and quality for the Imaging System. Will demonstrate creative problem solving skills and continuous effort to improve operations, decrease turnaround times. Streamline work processes, and work cooperatively and jointly to provide quality and seamless service to customers.

Minimum Qualifications: The formal education equivalent of a high school diploma; plus three years of experience in a specialized or related area applicable to work performed; associate degree preferred; plus two years of experience in a specialized or related area applicable to work performed. Ability to establish and maintain a filling system, a good knowledge of record keeping procedures, knowledge of computers and software applications including databases and spreadsheet software, ability to conduct research and compile data into report form, ability to operate standard office equipment, ability to analyze documents to determine compliance with rules, regulations and procedure, and the ability to communicate both orally and in writing.

Salary: Grade-C109 ADHE Pay Plan

Application Process: Qualified Individuals must submit an application and resume with name, address and telephone numbers of three references to:
Human Resources Department
University of Arkansas at Pine Bluff
1200 N. University Drive
Mail Slot #4942
Pine Bluff, AR 71601

Application Deadline: Applications accepted until suitable candidate is identified.

"The University of Arkansas at Pine Bluff is an Equal Opportunity/Affirmative Action Employer, and participates in E-Verify.

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